Processing of personal data
We, ENVIRON Association, believe that transparency is one of the key ingredients of a long-term relationship. We value your interest in a cleaner and healthier environment, both for us and especially for future generations, and we thank you for the trust you place in us when you provide access to your personal data.
This notice concerns the collection and use/processing of personal data by ENVIRON, as the data controller, in carrying out its current activity (taking over producers’ legal responsibilities regarding WEEE recycling, WEEE collection, organizing events to support these responsibilities) and is addressed to:
natural persons, acting as representatives or contact persons of legal entities, who provide us with personal data;
adult natural persons (18 years and above) who request, through various channels (website, email, telephone, social media), information related to our activity;
natural persons participating in events organized by or for ENVIRON.
For the processing of personal data within various campaigns organized by ENVIRON, please consult the corresponding notices regarding the processing of personal data for those campaigns. Below you will find information intended to help you better understand what personal data we collect, how we use it, and the level of control you have over the personal data you have entrusted to us:
1. Personal Data Controller – ENVIRON
We are ENVIRON Association, a collective, non-governmental and non-profit organization, headquartered at Strada Aromei, no. 88, 1st floor, sector 2, Bucharest. Tel: 021.528.03.68/69 or 031.827.0000.
2. Data we collect and the purposes of processing
In the course of our current activities, individuals may provide us with personal data in various situations. Such data may include: name, surname, email address, phone number, position, signature, image.
Refusal to provide the required personal data may make it impossible for us to carry out either the execution of the contract or the actions you have requested.
We use this personal data exclusively for carrying out our activities. In practice, this general purpose may translate into the following specific purposes:
to conclude or execute the contract mentioned under point 3;
to keep you informed about legislative changes, environmental news, and our activities, by sending newsletters (maximum 2 per month) to your email address;
to communicate via email and/or SMS the actions we organize or where we are partners;
to invite you via email or SMS to participate in our collection programs;
to invite you via email or SMS to participate in our marketing campaigns;
to exercise other rights and fulfill obligations under the contract signed between us and the entity you represent;
to respond to requests you send via website, telephone, or in person;
to publicly communicate information and images about the events we organize (publishing photos and videos on our digital promotion channels, including social media).
3. Legal basis of processing
We process your personal data based on the following legal grounds:
Execution of a contract or steps prior to entering into a contract – for representatives and contact persons of legal entities with whom we have signed the “Association contract for taking over the producer’s legal responsibilities regarding the management of WEEE,” the legal basis is this contract. For those contacting us to join ENVIRON and sign such a contract, the legal basis is your own steps towards this purpose.
Consent – for individuals not included above who provide personal data by filling out a form on our website, the legal basis is your consent, granted when you submitted your data and acknowledged this notice. You have the right to withdraw your consent at any time (see point 6), without affecting the lawfulness of processing prior to withdrawal.
Legitimate interest and/or consent – for individuals participating in our events, where we collect and use images through photos or video recordings: the legal basis is our legitimate interest (for background/ambient images) or your consent (for close-up images). Consent may be expressed explicitly in writing or implicitly (e.g., standing in front of dedicated photo panels, willingly posing for the photographer or camera).
4. Data retention period
The retention period is directly linked to the purpose of collection and processing.
For those whose data we process under the Association Contract, processing ends no later than 12 months after 10 years from the end of the fiscal year in which the contract ended, to comply with legal and tax obligations.
Data processed based on consent (e.g., responding to your requests) is retained as long as necessary to fulfill that purpose, after which it will be deleted within 3 months.
Image data published on our websites and/or social media pages is stored for 3 years (calculated from January 1 of the year following the event), after which it will be deleted within 3 months. Please note that once made public, such materials may be reused by third parties beyond ENVIRON’s control.
5. Data recipients – How and with whom we share this data
Your data is not disclosed to any other entity for direct marketing purposes.
We may disclose your data to public authorities or courts when necessary to comply with the law (e.g., court orders, inspections by competent authorities), or to protect our rights.
If our contractual partners (processors) need access to your data to provide outsourced services (e.g., waste collection, IT, event organization, photo/video, lawyers, auditors), they are legally and contractually bound to ensure confidentiality and security, and to use the data solely for the purpose granted. If such partners are outside the European Economic Area, the transfer will comply with applicable legal provisions.
6. Your rights regarding the data you provided
Withdrawal of consent – at any time, by email (see point 10).
Right of access – to obtain confirmation if we process your data, and if so, access to it and details of processing.
Right to rectification – to correct inaccurate or incomplete data.
Right to erasure (“right to be forgotten”) – you may request deletion of your data, subject to legal conditions.
Right to restriction – in cases such as disputing accuracy, unlawful processing, no longer needed data but required for legal claims, or pending objection.
Right to object – at any time, if processing is based on legitimate interest, not consent.
Right to data portability – to receive your data in a structured format and/or transfer it to another controller.
7. Right to lodge a complaint with ANSPDCP
If you are dissatisfied with how we process your personal data, you may contact us first. Independently, you have the right to complain directly to ANSPDCP (www.dataprotection.ro